Vessel shall revert on the pre-operational alignment with vessel. It is advisable that for special request Vessel staff does not wait this communication but notify as soon as possible, in order to have enough time for organizing if necessary (where extra labor might be needed).
Vessel specific info should include, but not be limited to, the following items to be communicated back to Port of Operation.
It is expected that pre-plan acceptability has already been aligned between vessel and vessel planner in due time.
- That the vessel is ready for the intended cargo operation. Including that ramps and driveway as well as the height of deck panels are set according to instructions given by Ocean operations.
- Confirming that the pre-plan can be utilized correctly and that the deck space is not occupied with incoming cargo, vessel equipment or lashing storage.
- Confirming that information regarding the planned cargo operation is accepted, and if not, state reason and requested corrective actions as well as suggest alternatives.
- Confirming the place and time of ramp meeting.
- If any remarks concerning stability and trim/list during the operation is expected.
- Any safety or security issues and vessel routines in case of emergency, such as evacuation of cargo hold, fire alarm routines etc.
- Any issues with the vessel cargo handling equipment (including ventilation).
- Other relevant questions or issues affecting the planned cargo operation such as ordering extra shifting of cargo or of additional labor for e.g., hold cleaning or lashing arranging etc.
Maintenance work in port: Non urgent maintenance work in the port (e.g., paintwork, welding, grinding, etc.) that could cause damage to cargo onboard or cargo close to the vessel (i.e., terminals/berths) is under no circumstance allowed. Mind that Ocean representative in local port and Vessel do not replace the Ramp meeting except when clearly mentioned in the mutual alignment communication.